For greater than three years, an IEEE Requirements Affiliation working group has been refining a draft customary for procuring synthetic intelligence and automatic resolution techniques, IEEE 3119-2025. It’s meant to assist procurement groups determine and handle dangers in high-risk domains. Such techniques are utilized by authorities entities concerned in schooling, well being, employment, and plenty of different public sector areas. Final yr the working group partnered with a European Union company to judge the draft customary’s parts and to collect details about customers’ wants and their views on the usual’s worth.
On the time, the customary included 5processes to assist customers develop their solicitations and to determine, mitigate, and monitor harms generally related to high-risk AI techniques.
These processes had been downside definition, vendor analysis, resolution analysis, contract negotiation, and contract monitoring.
The EU company’s suggestions led the working group to rethink the processes and the sequence of a number of actions. The ultimate draft now contains an extra course of: solicitation preparation, which comes proper after the issue definition course of. The working group believes the added course of addresses the challenges organizations expertise with getting ready AI-specific solicitations, equivalent to the necessity to add clear and strong information necessities and to include questions concerning the maturity of vendor AI governance.
The EU company additionally emphasised that it’s important to incorporate solicitation preparation, which provides procurement groups further alternatives to adapt their solicitations with technical necessities and questions concerning accountable AI system selections. Leaving house for changes is particularly related when acquisitions of AI are occurring inside rising and altering regulatory environments.
Gisele Waters
IEEE 3119’s place within the requirements ecosystem
Presently there are a number of internationally accepted requirements for AI administration, AI ethics, and normal software program acquisition. These from the IEEE Requirements Affiliation and the Worldwide Group for Standardization goal AI design, use, and life-cycle administration.
Till now, there was no internationally accepted, consensus-based customary that focuses on the procurement of AI instruments and provides operationalsteering for responsibly buying high-risk AI techniques that serve the general public curiosity.
The IEEE 3119 customary addresses that hole. Not like the AI administration customary ISO 42001 and different certifications associated to generic AI oversight and danger governance, IEEE’s new customary provides a risk-based, operationalmethod to assist authorities companies adapt conventional procurement practices.
Governments have an vital function to play within the accountable deployment of AI. Nonetheless, market dynamics and unequal AI experience between trade and authorities will be obstacles that discourage success.
One of many customary’s core targets is to raised inform procurement leaders about what they’re shopping for earlier than they make high-risk AI purchases. IEEE 3119 defines high-risk AI techniques as those who make or are a considerable think about making consequential choices that would have important impactson individuals, teams, or society. The definition is just like the one utilized in Colorado’s 2034 AI Act, the primary U.S. state-level legislation comprehensively addressing high-risk techniques.
The usual’s processes, nevertheless, do complement ISO 42001 in some ways. The connection between each is illustrated under.
Worldwide requirements, typically characterised as tender legislation, are used to form AI growth and encourage worldwide cooperation concerning its governance.
Exhausting legal guidelines for AI, or legally binding guidelines and obligations, are a piece in progress all over the world. Within the United States, a patchwork of state laws governs completely different elements of AI, and the method to nationwide AI regulation is fragmented, with completely different federal companies implementing their very own tips.
Europe has led by passing the European Union’s AI Act, which started governing AI techniques primarily based on their danger ranges when it went into impact final yr.
However the world lacks regulatory exhausting legal guidelines with a world scope.
The IEEE 3119-2025 customary does align with present exhausting legal guidelines. On account of its deal with procurement, the usual helps the high-risk provisions outlined within the EU AI Act’s Chapter III and Colorado’s AI Act. The usual additionally conforms to the proposed Texas HB 1709 laws, which might mandate reporting on the usage of AI techniques by sure enterprise entities and state companies.
As a result of most AI techniques used within the public sector are procured relatively than constructed in-house, IEEE 3119 applies to business AI services that don’t require substantial modifications or customizations.
The usual’s audience
The usual is meant for:
- Mid-level procurement professionals and interdisciplinary workforce members with a reasonable stage of AI governance and AI system information.
- Public- and private-sector procurement professionals who function coordinators or consumers, or have equal roles, inside their entities.
- Non-procurement managers and supervisors who’re both liable for procurement or oversee workers who present procurement capabilities.
- Professionals who’re employed by governing entities concerned with public schooling, utilities, transportation, and different publicly funded companies that both work on or handle procurement and are fascinated about adapting buying processes for AI instruments.
- AI distributors looking for to grasp new transparency and disclosure necessities for his or her high-risk business merchandise and options.
Coaching program within the works
The IEEE Requirements Affiliation has partnered with the AI Procurement Lab to supply the IEEE Accountable AI Procurement Coaching program. The course covers apply the usual’s core processes and adapt present practices for the procurement of high-risk AI.
The usual contains over 26 instruments and rubrics throughout the six processes, and the coaching program explains use many of those instruments. For instance, the coaching contains directions on conduct a risk-appetite evaluation, apply the seller analysis scoring information to research AI vendor claims, and create an AI procurement “danger register” tied to recognized use-case dangers and their potential mitigations. The coaching session is now obtainable for buy.
It’s nonetheless early days for AI integration. Determination makers don’t but have a lot expertise in buying AI for high-risk domains and in mitigating these dangers. The IEEE 3119-2025 customary goals to assist companies construct and strengthen their AI danger mitigation muscle mass.
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